La importancia de la planificación de reuniones y eventos

Introduction

This is a guest post by Marin Bright, CEO ofSmart Meetings Magazineand founder of Bright Business Media, LLC. She talks about her experience she has on an event.

Body

Planning meetings and events requires multitasking skills and ingenuity. The preparation is rigorous and extensive, you just have to set your expectations free and think on your feet.

• Meeting and Events Misconceptions: To outsiders, event planning must appear be too much fun to also be hard work. Take it from an expert. Networking at events lays the groundwork for serious business deals, some of which are actually signed and sealed right there in the exhibit hall

• The Devil in the Details: With that in mind, you would be surprised to hear how the importance of small details is amplified in this industry. What might seem trivial to attendees can threaten the ruin of an entire convention.

• When Everything Goes Wrong . . . At three in the morning of event-day, her entire hard drive was wiped just as she was finalizing appointments for upwards of 150 attendees. Everything she’d prepared for the next day’s 15-hour event was gone. Panicked but calm, she called her company’s IT guy, left a message, and only then burst into tears. Wiping them away, she called her mother and started surfing Craig’s List for a new job. Then reason set back in. She pulled it together and began rebuilding what she had lost. Eventually, the IT guy called her back and together they restored the lost materials, just before the conference opened.

• Technology At Smart Meetings we use Certain Software to manage our events department. Their event management technology allows us to be more accurate, precise and efficient in everything that we do. Because it is a hosted program, there’s no danger of our data being wiped out.

Planning meetings, working with meeting planners, and writing about meetings and events has required the implementation of every business skill I’ve ever learned. There has been one constant over time – showing up every day to put in the time and dedication necessary to succeed.

Conclusion

Planning events is a task that requires a lot of organization, coordination, and above all you must be able to resolve problems at the time and know how to respond to any situation occur in last moment as we see in this case.

It is not easy but in the end, is worth all the efforts.

...