Sistemas de información de mercadotecnia.

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INSTITUTO TECNOLÓGICO DE CULIACÁN.

Business management engineering.

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“The internal information System” and “Purchasing information and accounts payable”

Assignature: Marketing Information System.

Teacher: Lic. Judith Karina López Nario.

Team #4. 

Integrants:

-Bio Cabrera Edna.

-Garcia Jimenez Ana.

- Garcia Bojórquez Arnoldo.

- Hernández Gil Greta

- Ramirez Bernal Josue

Hour: 8:00 to 9:00 AM.

THE INTERNAL INFORMATION SYSTEM.

The internal information system of marketing is a system that help the administrative part of the company that control the operation cycle of sales and purchases that the company made with security, reliable and according to the laws.

Provide vanguard technologic tolos that allow an administrative and an efficient commercialization, and bring to the company  timely information about every operation.  

The use of the information systems allow that the information stay actualized at every moment for the quickly take of decisions realized correctly and With a minimum error.

These internal information System allow a better control around the company and a significative decrease in the time invested, because it automatized the process and optimize the human and technologic resources for the correct supervisión of the company at every moment .

The majority of the marketing information systems are computarizing. In a computarizing SIM, are two types of major subsystems: the data recolection System and the back up of the decision.

An information System is a conjuct organized of methods and process that continually clasify, analyze, evaluate, storage and distribute the convenient information, oportunity and exact, for the use to the persons who take the desicions.

All the organizations collect internal information like a normal activity. The sales information and costs are register; the sales reports are elaborated: the publicity and promotion activities are register; the investigation, develop and manufacturing reports are elaborated, and these are just a Little information sources that could get for investigation inside a modern company.  

Many organizations dont collect or maintain information enough detailed about sales and costs, With the objective of use it for investigation.

The sales reports should be ables to make a clasify according to the customer Type, the pay process, the product line, the sale territory, period of time, etc. With a simple analysis of this information the investigator could determined the level and the tendency of the sales, costs and earnings of the customers, the territory and the product and could be tried measure the changes of the programs and the variables in costs and earnings.

PURCHASE INFORMATION AND ACCOUNTS PAYABLE.

Accounts payable arise from operations of property assets

Materials (inventories), services received, expenses incurred and acquisition of assets

Fixed or contracting of investments in process.

The accounts payable are debts that your company has for goods and services that buy a credit. Keeping a record of what you owe and when are the expirations of the permit enjoy a good credit situation and retain your money as long as possible.

In your accounts payable register, you must record the date of the invoice, the invoice number, the amount of the invoice, the terms, the date of payment, the amount paid, the name and address of the supplier.

If they are payable to less than twelve months they are recorded as Short-Term Accounts Payable and if their maturity is more than twelve months, Long-Term Accounts Payable.

These liabilities must be analyzed by each creditor and in each one of them for each document of origin (date, document number and amount) and for each payment made. They should also be analyzed by age to avoid payment of blackberries or indemnities.

Long-term Payables at the end of each economic period must be

Reclassified to Short Term, (those required next year).

Principles and procedures of internal control.

Debts to pay.

• They must be separated from the reception functions in the warehouse, from the authorization of the payment and from the signature of the check for its liquidation.

• It is necessary to reconcile periodically the amounts received and pending payment by accounting controls, with those of suppliers.

• Payment files must be prepared by the suppliers of each invoice, their corresponding Receipt report when the procedure and the check of the payment reference, canceling the invoices paid.

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